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Fields or Forms, what should I use?

Fields and Forms, cool Cargosnap features, but when should you use one or the other? Forms and Fields allow you to store data in Cargosnap, as a part of each of your files. So.... what is the difference?

Well, let me highlight the key, most obvious differences:

  • A Field can be used to 'tag' a file with a value, which can be used to quickly find back the file. Examples include a Customer, a Product, or a Location field.

    Scherm­afbeelding 2025-12-18 om 16.20.08

  • A Form contains multiple fields, grouped together into a tabular structure. Example use cases include a product inspection form, a damage form, or a timesheet.

    Scherm­afbeelding 2025-12-18 om 16.25.43

A field is what you will typically see at the top of a file, like header-information, while a form is in the content of a file.

For more details on the capabilities of these solutions, please check out this matrix:

  Forms Fields
Unlimited use Yes Yes
Fill in on Platform Yes Yes
Fill in on App Yes Yes
Use scanner in App to fill No Yes
Search file on content Limited Yes
Download all submits to a spreadsheet Yes No
Available via API Yes Yes
Available via Webhook Yes No
Color coding/highlights No Yes
Field types (number, text, select, etc.) Yes Yes
Geofence capability No Yes

How Fields are displayed in your file

Scherm­afbeelding 2025-12-18 om 16.20.33

How Forms are displayed in your app

IMG_9243